For AI agents: Markdown version of this page · llms.txt
Prompt · works in Instinct, ChatGPT, Claude, Gemini or any other assistant that reads plain-text files

Track bills and invoices with one free prompt

This page gives you a free, copy-ready prompt for this job (it captures new bills and invoices, runs duplicate checks and builds a due-item review queue: vendor, invoice, amount, due date, duplicate check, review status), plus the $19 standing-agent version that runs it on repeat without re-pasting rules.

It captures new bills and invoices, runs duplicate checks and builds a due-item review queue: vendor, invoice, amount, due date, duplicate check, review status. The prompt below is the do-it-yourself version.

Get the standing agent · $19Jump to the prompt
✓ Free to copy✓ No signup✓ Sample data labeled

The prompt

Help me capture every bill or invoice once, surface what is due, and prepare an approval-ready payment queue for one manual batch.

Use only the approved inputs I paste below. Return a review table with these columns:
Vendor | Invoice # | Issue date | Due date | Amount | Currency | Source | Duplicate key | Status | Owner

Rules:
- Link each judgment to the exact supplied source or write unknown.
- Remove obvious duplicates inside this batch and preserve any human edits I include.
- Use the wording template or criteria I provide; do not invent claims, people, amounts, dates, evidence or decisions.
- Show blockers separately instead of guessing.
- Prepare the work only. Do not send, publish, schedule, book, spend, approve, reject, delete or change a live record.

Approved inputs, rules and sources:
[paste here]

What this free prompt does

It handles one manual batch from the context you paste and returns review-ready work. It does not save a workspace, remember prior runs, watch a clock or manage follow-ups.

When the job repeats

The paid Bills Invoices Agent adds the full recurring system: one-choice setup, exact Google Sheet structure, the pack's fixed run clock, history-aware dedupe, new-or-due-only processing, replay protection, approval queues and verified writeback. It is $19 one-time.

What to bring

Bills arrive by email and post, duplicates slip through, and the due-date surprise is a month-end tradition nobody wants.

What a good run returns

Vendor, invoice, amount, due date, duplicate check and review status, in a Bookkeepers Bills & Invoices Workspace folder.

Where the free version ends

This free prompt handles one manual batch from pasted context. The Bills & Invoices Agent ($19 one-time) installs this as a standing workflow: fixed evidence rules, a saved output in your own Drive every run, fictional-data testing before real work, and hard stops before anything sends, spends or publishes. More detail on the AI bill and invoice tracking guide.

Questions people ask

Is this prompt really free?

Yes. Copy it, paste it into any capable assistant, bring the inputs listed. No signup, no email gate.

Which assistants does the prompt work in?

Any capable chat assistant: Instinct, ChatGPT, Claude, Gemini, Grok, DeepSeek, Perplexity, Microsoft Copilot, Hermes, OpenClaw, Town, Muse and others.

What is the difference between the free prompt and the $19 agent?

The prompt is a one-off: you re-paste the rules every run. The $19 agent is the same job productized - tested setup, saved files, consistent output, standing cycle.

Last updated 13 September 2026 · Reviewed by the AI Agent Skills team.

$19 one-time · 3 files · No subscriptionBuy for $19