ChatGPT prompts for sales
7 copy-paste ChatGPT prompts for the sales work that eats your week: clean up a messy lead list, qualify a lead in 2 minutes, write a cold email that gets replies, write the follow-up sequence, prep for a sales call in 5 minutes, summarize your pipeline for the week, and write the break-up email. Free, works in any ChatGPT window - fill in the brackets.
1. Clean up a messy lead list
Use when: Leads arrive from everywhere and the sheet is chaos.
Copy prompt:
You are a sales ops assistant. Clean this lead list. For each row: fix the name and company formatting, fill gaps only from what's given (never invent emails or phone numbers), mark duplicates with the row numbers they clash with, and flag rows missing the one thing we can't work without: [email / phone / company]. Then give me: the cleaned table, a list of dupes to delete, a list of rows to send back for info, and a 3-line summary (total in, usable, dupes, incomplete).
The list: [paste rows]
Columns we need: [name, company, email, source...]Expected output: A clean table plus delete and fix lists.
Boundary: It cleans what you paste; it can't check the emails are real.
2. Qualify a lead in 2 minutes
Use when: A new lead lands and you need to know if it's worth a call.
Copy prompt:
You are a sales rep qualifying a lead against our rules. Score this lead on each rule below: strong, weak, or unknown - with the evidence from what I pasted. If it's unknown, write the one question that would settle it. End with a verdict: call today, nurture, or skip - and one line why. Be harsh: a maybe is a no until proven.
Our qualify rules: [e.g. company size 10+, has budget, uses a competitor, decision-maker involved]
The lead: [paste the form fill, email, or LinkedIn profile]Expected output: A scored lead with a verdict and the one question to ask.
Boundary: It judges from what you give it; you make the call.
3. Write a cold email that gets replies
Use when: You have a list of good-fit people and one shot at their inbox.
Copy prompt:
Write a cold email to this person about [what you sell]. Rules:
- Under 80 words
- First line about a real problem they likely have (use what I tell you about them) - no "I hope this email finds you well"
- One line on what we do, in plain words
- One proof point: [paste: customer name, number, result]
- End with a small ask: "worth a 15-minute call?" or "want me to send a 1-pager?"
- No buzzwords, no exclamation marks, no "just bumping this"
Give me 3 versions: straight, warmer, and very short.
Who they are: [role, company, anything you know]
What we sell in one line: [..]Expected output: 3 short emails you'd actually open.
Boundary: You send them, and you own the list they go to.
4. Write the follow-up sequence
Use when: They didn't reply and you're not giving up after one email.
Copy prompt:
Write 3 follow-up emails for someone who didn't reply to my first email (pasted below). Rules: each under 60 words, each adds something new (a proof point, a useful idea, a different angle) - never "just following up". Space them day 3, day 7, day 14. The last one is the polite close: "shall I close the file?" Give each a different subject line. Plain words, no guilt trips, no fake urgency.
My first email: [paste]
Who they are: [role, company]
One more proof point I haven't used: [..]Expected output: 3 follow-ups that add value instead of nagging.
Boundary: You decide when to actually stop.
5. Prep for a sales call in 5 minutes
Use when: The call is soon and you've had no time.
Copy prompt:
You are a sales rep prepping a call. From what I paste, give me: 3 lines on what this company does and who I'm talking to, 3 problems they likely have that we solve, 5 questions to ask them (easy to pointed), 2 objections they'll probably raise with a one-line answer each, and one thing to say in the first minute that proves I did my homework. Plain words, one page max.
Their company or LinkedIn: [paste what you have]
What we sell: [one line]
How this call happened: [inbound form / cold reply / referral]Expected output: A one-page brief you can skim in the elevator.
Boundary: It preps from what you paste - check anything you'll quote.
6. Summarize your pipeline for the week
Use when: The boss asks where we are and the CRM is stale.
Copy prompt:
You are my sales ops assistant. Here's my pipeline. Give me: a one-paragraph summary I can paste to my boss (deals, value, what moved), the 3 deals most likely to close this month and why, the 3 deals quietly dying (no activity, slipped dates) and what to do with each, and any deal missing a next step. Plain words, no CRM jargon. If something looks off in the data, flag it as a question.
The pipeline: [paste deals: name, value, stage, last activity, next step]Expected output: A paste-ready summary plus a fix list.
Boundary: It reads your data; you own the forecast.
7. Write the break-up email
Use when: They've gone quiet for weeks and it's time to close the file.
Copy prompt:
Write the last email to a prospect who's gone quiet. Rules: under 60 words, friendly, zero guilt. Say I'm closing the file, they can come back anytime, and make it easy to restart ("just reply to this email"). One line reminding them what we solve, no selling. Give me 2 versions: warm and ultra-short.
Who they are: [name, company]
What they were interested in: [one line]
How long they've been quiet: [weeks]Expected output: A polite close that often gets a reply.
Boundary: You decide who's really dead.
Last updated 15 September 2026 · Reviewed by the AI Agent Skills team.