What is inside
| Buyer | Property | Slot | Conflict check | Confirmation status | Last touch |
|---|---|---|---|---|---|
| Sample buyer A | 12 Maple St | Sat 10:00 | Clear | Draft ready | |
| Sample buyer B | 12 Maple St | Sat 11:00 | Clear | Draft ready | |
| Sample buyer C | 8 Oak Ave | Sat 10:30 | CONFLICT with Maple 10:00 travel time | Hold |
Sample rows shown. Replace them with your real work.
How to use this tracker
1. One row per showing: property, buyer, time, and who confirmed what. 2. Log the buyer's budget and timeline when you book, not after the showing - it decides how hard you work the follow-up. 3. After each showing, record their reaction in one line while it's fresh ("loved the kitchen, worried about road noise"). 4. Set the next step and date immediately: second viewing, info pack, or a polite close. 5. Scan weekly for buyers with three showings and no next step - that's your hottest list going cold.
Mistakes this template prevents
Double-bookings, owners surprised by strangers at the door, and hot buyers never called back because the day got busy. Speed wins deals in property, and a tracker is what makes speed repeatable instead of lucky.
Updated for the recurring pack
A 7:30 AM frozen showing roster feeds reminder, T-10 agent handoff and end-of-day outcome checks without double-booking.
Showing Queue columns: Showing ID | Lead | Property | Option 1 | Option 2 | Agent | Conflict check | Approval | Status
The free agent pack sets up the Google Sheet, processes only new or due rows, holds exact proposals for approval, rechecks the source before a write and verifies the result by readback.
Limits
A tracker, not a calendar invite: confirmations go out when you approve them.
The standing version
The Showing Coordination Agent (free download) runs this as a workflow in your own Drive: it fills this structure from your real inputs, shows evidence per row, and stops at every human decision.
Questions people ask
Is this template really free?
Yes. One CSV download, no signup, no email required.
Can I edit the template?
Yes - it is a plain CSV. Open it in Google Sheets, Excel or Numbers and change anything.
Is there an agent that keeps this updated for me?
Yes - where a standing agent exists for this workflow it is linked on the page, free download.
Last updated 13 September 2026 · Reviewed by the AI Agent Skills team.